Administrative Assistant

Overview

Florida Farm Bureau Federation is currently seeking an Administrative Assistant to provide critical administrative support to Field Services leadership and to the overall achievement of programs.

The listed pay range is the starting salary for the position.

At Florida Farm Bureau Federation, you will be part of the state’s largest agricultural organization representing 132,000 member families. You will be inspired to share in one voice focused on the future of what we eat, wear, and use every day so that agriculture thrives for future generations.

Why Florida Farm Bureau Federation?

• You’ll be advocating on behalf of Florida’s farmers and ranchers.
• Your efforts will help ensure locally grown, healthy food options are available for families.
• You get to work with a passionate team of professionals and advocates.
• You’ll have a positive work environment with supportive managers and teammates.
• You will experience the reward of assisting in the healthy future of what we eat.
• You will be part of a company that invests in you!

At Florida Farm Bureau Federation, we understand that attracting the best talent requires more than just a challenging role. That’s why we offer a comprehensive benefits package designed to enrich your life both in and out of the office. We offer a competitive salary and a comprehensive benefits package including:

401k Retirement Plan: You will be able to participate in a 401k retirement program with a company match of up to 4% of your annual, eligible gross wages. An annual employer contribution will also be added for all eligible employees each year.

Professional Development: You will have the opportunity to obtain special training and enjoy an annual staff retreat paid for by the company.

Paid Time Off: As a new employee, you will receive 19 PTO days per year.

Paid Holidays: You will receive at least 9 paid holidays per year.

Health Insurance: You will have the opportunity to enroll in health insurance with several options to choose from.

Other Insurance: You will be able to enroll in other group insurance benefits such as dental, vision, life, disability, other supplemental benefits.

Flexible Spending Account! You will have the option to have a Flexible Spending Account.

And there’s more! Your insurance benefits become effective the first of the month following your employment start date!

The Administrative Assistant works closely with the Director of Field Services, Membership Acquisition Manager and the Leadership Programs Coordinator to provide efficient operations of the office. The Field Services team members are high achievers with a genuine love for people and seek to consistently improve personally and professionally. Members of the Field Services team are expected to exhibit uncompromising integrity, an unyielding work ethic, and a positive attitude. The Administrative Assistant must possess a high degree of professionalism while contributing to the overall cooperative team dynamic.

Your key responsibilities include:

• Provide administrative support to ensure efficient operation of office.
• Answer phone calls, schedule meetings and support visitors.
• Perform administrative duties such as filing, typing, copying, binding, scanning etc.
• Complete job requirement by scheduling and prioritizing projects and expediting work results.
• Provide members and staff with unconditional support and assistance as needed.
• Make travel arrangements for staff such as booking flights, cars, and hotel or restaurant reservations.
• Exhibit polite and professional communication via phone, e-mail, and mail.
• Support team by performing tasks through strong organizational and communication skills.
• Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and evaluating new equipment and techniques.
• Provide information by answering questions and requests.
• Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
• Contribute to overall team efforts by accomplishing related tasks as needed.
• Assist county staff and members with technical support and online services related to membership as needed.
• Perform exceptional customer service to members across the state via phone and email, answering questions related to their membership and member benefits.
• Assist in developing and reviewing training and support plans for membership.
• Assist staff with special projects, meetings, and conferences, creating flyers, brochures, programs, and presentations.
• Schedule appointments and maintains director’s calendar as needed.

To thrive in this role, you’ll need:

• High school diploma.
• Three to five years of related experience; or equivalent education.
• Knowledge of applicable software including Microsoft Office, Adobe Acrobat, Formstack, and event planning software.
• Must be highly organized with ability to prioritize workload and manage and executive multiple tasks.
• Ability to communicate effectively with a variety of audiences. Ability to communicate in proficient conversational Spanish preferred.
• Ability to solve practical problems and interpret a variety of instructions and information.
• Must be proactive and possess a high degree of emotional intelligence.

Physical demands of this role include:

• Working in the State Federation Office located in Gainesville.
• Working in an open office environment.
• Sitting, talking, and/or hearing for extended periods of time.
• May be required to aid and assist in setting up meetings, moving tables, plants and other materials moving weights up to 20-30 lbs.
• May be required to drive a truck or van.

Florida Farm Bureau Federation provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Job Type: Full-time

Pay: $17.72 – $21.27 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to Relocate:

• Gainesville, FL 32608: Relocate before starting work (Required)

Work Location: In person